Council discusses awarding of bids, contract modifications and loans for a road project | Local news
SHERIDAN – Sheridan City Council will be considering $ 368,635 in tenders for vehicles and machinery next week.
Specifically, the offers that will be considered by the council include the purchase of two rebuilt garbage collection trucks: one rear load and one side load. Both trucks will be purchased from Terrific Trucks and Equipment Sales in Phoenix, Arizona, for $ 119,675 and $ 123,675 respectively.
The offers will include rebuilding the chassis of existing urban trucks, said Dan Roberts, director of Sheridan Utilities, and replacing the entire bodywork.
Refurbishing existing trucks is one way to save money and make full use of the city’s assets, Roberts said. The city expects to save over $ 325,000 by renovating trucks rather than buying new ones.
“Staff have found that rebuilding good equipment and / or getting refurbished equipment provides the city with near-new, functional, quality equipment at a fraction of the cost of purchasing a new one. new, ”said Roberts. “This practice is particularly useful in the solid waste division where replacing solid waste trucks is very expensive. “
The city had budgeted $ 575,000 in the garbage collection budget for the purchase of new trucks, Roberts said, and will instead spend $ 243,350.
Councilor Steven Brantz applauded Roberts and his team for finding ways to save money and extend the life of existing vehicles.
“In my previous life when I worked for the state, we did a lot of refurbishment on our snowplows,” Brantz said. “And you’re right, it’s a great win-win. Hope you find the same. It is a wise decision.
The city received four bids for each of the rebuilt trucks, with Terrific Trucks being the lowest bid for each. When completed, the trucks will serve approximately 6,500 residential and 970 commercial customers each week.
In addition to the garbage trucks, the council will also consider purchasing a skid steer loader for the Big Goose water treatment plant. The skid steer loader is a versatile piece of equipment used for handling sludge, moving snow and loading materials at the water treatment plant.
Tri-State Truck and Equipment of Rock Springs submitted the lowest bid for the equipment at $ 61,423, but could not guarantee delivery of the machinery within the following year. Roberts said he expects these kinds of challenges to reappear in the coming months due to supply chain issues.
“I think this could be a theme moving forward with a lot of buying offers,” Roberts said. “Maybe the delivery time will be a factor… if they want to bid, but can’t guarantee delivery. “
Since Tri-State could not guarantee delivery of the equipment, Roberts recommends instead accepting an offer of $ 67,695 from Gillette’s Wyoming Machinery Company, which will be able to deliver the equipment within the next few weeks. The city has budgeted $ 75,000 for the water treatment plant for the purchase of equipment, Roberts said.
Finally, Roberts recommends accepting a bid of $ 57,600 for the purchase of a skid steer loader for the recycling center. The center uses skid steer loaders topush recyclables through balers and load outgoing trucks with bales of recyclable materials.
A skid steer loader with a single boom is different from a traditional model because of several safety features, Roberts said. It provides 270 degree vision for the operator compared to a 90 degree field of view on standard skid steer loaders. It also offers a safer side entry than the front entry.
The $ 57,600 offer from Diesel Machinery Inc. of Rapid City, South Dakota, was the only offer the city received for the skid steer loader, Roberts said. The recycling budget included an item of $ 57,600 for the purchase of the skid steer loader.
In other news from Sheridan City Council:
Next week, the board will consider a $ 402,000 amendment to an existing contract with Burns and McDonnell of Kansas City, Missouri.
In June, the city approved a $ 969,617 contract with the company to design and tender for the closure of three cells at the Sheridan City landfill. The contract is now amended to also include construction administration costs, according to Roberts. Burns and McDonnell will oversee the work being done by Earth Work Solutions, which is expected to begin in January 2022.
The amendment now brings the total contract with Burns and McDonnell to $ 1.37 million.
The three cells closed as part of the project cover 22 acres, were filled three years ago and are awaiting closure, Roberts said. Closing a landfill cell requires designing and building a system that prevents water from entering the cell. It also sets up systems to prevent contamination of surrounding groundwater.The city plans to build additional landfill cells on top of the T6, T7 and T8 cells once they are closed, Roberts said.
City staff obtained a loan of $ 4.3 million from the State Revolving Fund for Water Sanitation for the costs associated with closing the landfill cells. The loan is about $ 1.4 million less than the total expected cost of the project, said Roberts, and the city will have to apply for additional funding from the State Loan and Investment Board. If the city is unable to increase its loan amount, additional funds for the project will be paid from the city’s landfill closure and post-closure fund, which currently has around 1.83. million bucks.
The Wyoming Department of Transportation is expected to resurface approximately 0.5 miles – or eight blocks – of Main Street from Dow Street to Burkitt Street in fiscal 2023.
As part of the project, the city will partner with WYDOT and use the construction as an opportunity to upgrade the city’s aging utility infrastructure below the surface of Main Street. The proposed upgrades include the replacement of approximately 1,500 feet of sanitary sewer line; the replacement of approximately 1,000 linear feet of storm sewer; and the installation of a drinking water main of approximately 6,000 feet by 12 inches.
The reconstruction of the sewer and storm drains infrastructure is estimated at $ 1,700,000, while the reconstruction of the water infrastructure is estimated at $ 4,000,000.
According to Sheridan engineer Hanns Mercer, staff recommend that the city pursue state revolving funds for both projects. City to submit an application to the State Revolving Drinking Water Fund for the $ 4 million project and an application to the State Revolving Drinking Water Fund for the $ 1.7 million project. . Both loans will be 20-year loans at 2.5% interest, and the city will request the forgiveness of 25% of the principal of each loan upon successful completion of the project.
The loans, if approved by the State Loan and Investment Board, will be repaid by the city’s water business fund, Mercer said.